PAYROLL MANAGER, OKLAHOMA CITY PUBLIC SCHOOLS

Posted 5/16/2022
Reports To: Payroll Director
FSLA Status: Exempt
Compensation: 904
Work Days: 242
FTE: 8 hours per day
Oklahoma City Public Schools Payroll Manager

Position Summary:
The Payroll Manager reports to the Payroll Director and is responsible for managing the Payroll team's operations and accurately and timely processing payments for all approved employee compensation  activity and related 3rd party federal and tax payments. This includes complete, accurate, and timely processing of employee garnishment, stipend, and other Districtwide payroll activity, including union dues
and charitable initiatives and recording of all department related activity in compliance with board policy, federal and state law, and GAAP. The position is also responsible for verifying and monitoring department activities through the preparation and/or review of related trial balance reconciliations, appropriate resolution of variances, and financial reporting.

Essential Duties:
• Transmits semi-monthly payroll deposits to the Internal Revenue Service and Oklahoma Tax Commission and reports this activity to Treasury
• Coordinates the semi-monthly Quality Control Review (QCR) with Human Resources and other departments to clear time/payroll/master data issues
• Performs ACH file upload to the District’s banking institution and interfaces with Treasury for fund approvals
• Runs time evaluation for all payroll cycles
• Compiles and assists in the complete, accurate, and timely processing of payment for all approved employee compensation activity, related 3rd party federal and tax payments, employee garnishment activity, one-time stipend entry and other Districtwide payroll activity, including union dues and charitable initiatives
• Assists with the preparation of IRS W-2/W-3 and related 941 quarterly reporting. Maintains confidentiality with all sensitive information
• Reviews and updates the department webpage and applicable components of School Finance webpage so they contain complete, accurate, and current procedures and instructions
• Develops and presents training related to department specific functions to all applicable district personnel
• Maintains complete and accurate department/desktop manuals are maintained in sufficient detail for training and backup purposes
• Keep informed, through self-study or sponsored professional development, of business and financial laws, policies, and regulations affecting the business affairs of the District and monitors for adherence and compliance
• Shares responsibilities of other members of the department/division during peak periods or when there is an overload of duties, or fill in when an individual is away from the work station
• Cross trains with co-workers to serve as department back up 
• Functions as liaison between SAP provider, consultants and district staff. Identifies configuration changes which can enhance system functionality
• Performs system testing for mandated/requested configuration maintenance and updates
• Identifies and recommends improvements to policies, regulations, and procedures to achieve maximum accuracy, efficiency and internal control
• Plans and manages staff assignments and workflow, prioritizing tasks to meet deadlines, training and coaching staff, performance management, evaluation, and recognition, and promoting professional development
• Works as a liaison between staff and Director

• Supports the department's activities of the annual financial audit
• Assists with documentation, maintenance and completion of closing processes (monthly, quarterly or annually) to ensure accurate financial reporting in accordance with GAAP
• Prepares/reviews balance sheet reconciliations documenting identified variances and resolutions, escalating unforeseen variances as appropriate
• Prepares or reviews department monthly/quarterly/yearly financial statements and reporting for internal and external use
• Responds and provides documentation and analytical information as requested by management, external auditors, internal investigation teams or when issues are identified for further review
• Understands department related policies, regulations, and procedures to achieve maximum accuracy, efficiency and internal control
• Maintains and develops customer service relationships with both external and internal customers and other departments by responding promptly and courteously to customer needs and expectations
• Handles more complex accounting discrepancies and customer service calls
• Manages resources and technology to maximize efficiencies and savings
• Utilizes teamwork by working collaboratively with fellow employees and others to achieve identified goals and objectives.
• Maintains confidentiality with all sensitive information
• Develops interpersonal relations by building productive rapport with employees at all levels within and outside the department to ensure all employees are treated with fairness, dignity and respect
• Performs other duties as assigned Minimum Qualifications (Knowledge, Skills and/or Abilities Required):
• Bachelor’s degree in accounting, finance or business administration with accounting/finance emphasis
• Five (5) years of financial accounting experience, including two (2) years of payroll experience
• Excellent verbal and written communication skills and the ability to interact professionally with diverse groups, executives, managers, and subject matter experts
• Expert excel skills with the ability to create complex spreadsheets with minimal oversight
• Proven ability to conceptualize, as well as think independently and handle multiple projects through to completion
• Experience working collaboratively with key players in establishing goals, objectives and action plans to
produce expected ends/results desired
• Strong organizational and interpersonal skills, self-motivated, with the ability to prioritize and delegate as necessary
• Ability to recognize, analyze, and solve routine accounting problems with minimal supervision Preferred Qualifications (Knowledge, Skills and/or Abilities Preferred):
• GAAP and financial internal controls knowledge
• SAP software or other general ledger/accounting/ERP software experience
• Public education or governmental experience
• OCAS (Oklahoma Cost Accounting System) knowledge
• CPA (Certified Public Accountant) or other industry related certification
*Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.

Physical/Mental Requirements:
• Must have adequate manual dexterity to write legibly and perform required duties on the computer
• Must have adequate visual acuity to read, interpret and transcribe written material and other required duties
• Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone
• Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds
• Sitting for prolonged periods of time
• May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines

Work Environment:
• Office duties will be performed in a well-lighted, climate controlled environment.
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.