Payroll Administrator & Senior Treasury Associate

    Posted 10/13/2021

  • Position Overview

  • Seeking a high performing finance professional to fill a Payroll Administrator and Treasury Associate role in supporting a thriving event company with offices throughout North America, including a partially remote workforce. This role’s primary responsibility will be managing and processing payroll (60%), including month end payroll journal entry and related balance sheet reconciliations. An integral treasury team member ensuring all daily deposits are posted to customer’s accounts, recording bank transfers, and ad hoc transactions by the end of each day (40%). In this dynamic and fast-paced environment, you will partner and collaborate with managers and team members to reach organizational objectives while applying solutions in a proactive manner. The ability to build relationships, great communication skills to interact with colleagues and executives, exercise good judgment, trusted with sensitive information, and work in a global environment is critical in this role. This role ensures accurate processing and recording of company payroll, using payroll and financial software efficiently. Solid analytical skills and maintaining properly supported reconciliations is important. This role may be done remotely, but some travel to the Tulsa, OK office is required for training.

  • Department Specific Essential Job Functions:

  • Payroll (60%)

  • Manage end to end payroll process for employees that includes importing, review, processing, and transmitting all payroll wages, deductions, reimbursements, bonuses, commissions, and manual payments consistent with federal and state wage and hour laws

  • Perform specific duties related to 401k and flexible spending accounts

  • Perform updates to payroll-related information and data and manage overall payroll workflow

  • Analyze and audit payroll data for accuracy of posting, including intercompany transactions.

  • Investigate and resolve questions regarding payroll from employees and management

  • Audit support for worker’s compensation, payroll, and 401k

  • Integral team member on payroll system implementation

  • Record journal entries and account reconciliations related to payroll activities

  • Treasury (40%)

  • Timely and accurate recording of daily cash transactions, including lockbox, credit card, intercompany, and bank transfers in Workday ERP

  • Resolve customer disputes, including credit card chargebacks, related to payment issues

  • Ensure bank reconciling items are resolved timely to support daily bank reconciliation process

  • Support daily cash analysis reporting to parent company

  • Assist with annual audit by providing support for selections related to deposits and payment application

  • Develop relationships with banking partners and third-party providers

  • Assist with testing and implementation of third-party providers to ensure proper reporting and ability to easily record treasury transactions

  • Knowledge, Skills and Abilities:

  • Proven experience as payroll administrator for full cycle payroll

  • Solid understanding of payroll and treasury best practices

  • Strong knowledge of legislation and regulations of the payroll field

  • Experience with ADP payroll software and Workday HCM and Payroll, preferred

  • Proficient in MS Office, including advanced knowledge of Excel

  • Trustworthy with attention to confidentiality

  • Outstanding organizational ability with great attention to detail

  • Solid analytical skills

  • Consistently meets deadlines, follows up, and effectively uses time

  • Excellent communication and customer service skills

  • Solid understanding of basic accounting including natural account balances and preparation of routine journal entries

  • Required Experience:

  • Payroll processing for 300+ employees in all 50 states

  • Minimum of 5 years’ experience

  • Preferred Education:

  • Bachelor of Accounting

  • Physical Demands:

  • Repetitive movement of hands and fingers - typing and/or writing

  • Frequent standing, and/or sitting

  • Occasional walking, stooping, kneeling, or crouching

  • Reaching with hands and arms

  • Visually identify, observe, and assess

  • Ability to communicate with supervisor/students/colleagues

  • Ability for physical attendance in Tulsa, OK

  • The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.